Privacy Policy
Effective Date: 11-1-2023
Introduction
Welcome to the Privacy Policy of the JML Coffee Foundation. At the JML Coffee Foundation, we are committed to safeguarding the privacy of individuals whose personal information we collect, use, and process. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information.
By using our website, participating in our programs, or engaging with our services, you consent to the practices described in this Privacy Policy. Please take a moment to review this policy to understand how we handle your personal information.
Types of Personal Information Collected
The JML Coffee Foundation may collect and process the following categories of personal information:
Contact Information: Such as names, addresses, email addresses, and phone numbers.
Demographic Information: Such as age, gender, and other relevant demographic details.
Financial Information: In cases where individuals make donations or contributions, we may collect payment information, including credit card details.
Volunteer Information: Information provided by volunteers, including skills, interests, and availability.
Donor Information: In the case of donors, we may collect information related to contributions and support.
Website Usage Information: We may collect data related to website usage, such as IP addresses, browser types, and access times.
Please note that we collect personal information only when it is necessary to fulfill the purposes outlined in our Privacy Policy. We do not collect sensitive personal information, such as social security numbers or medical records, unless required for a specific purpose, and we take appropriate measures to protect and secure this data.
Purposes for Collecting and Using Personal Information
The JML Coffee Foundation collects and uses personal information for the following purposes:
Communication: To maintain communication with individuals involved with the foundation, including donors, volunteers, and program participants.
Donations and Contributions: To process and acknowledge donations, as well as to provide receipts and records for tax purposes.
Volunteer Engagement: To facilitate volunteer engagement, including matching volunteers with roles that align with their skills and interests.
Programs and Services: To provide individuals with access to the programs and services offered by the JML Coffee Foundation.
Website and Analytics: To monitor and improve our website, analyze website usage, and enhance the user experience.
Legal Compliance: To comply with legal and regulatory requirements, including tax reporting.
Marketing and Outreach: To send newsletters, updates, and information about our mission, events, and activities to individuals who have consented to receive such communications.
The JML Coffee Foundation collects personal information only for specified and legitimate purposes and does not use it for any other purpose incompatible with those outlined in this Privacy Policy.
Data Retention
The JML Coffee Foundation retains personal information only for as long as necessary to fulfill the purposes for which it was collected. Specific retention periods may vary, but we generally adhere to the following guidelines:
Donor Information: We retain donor information for a minimum of seven years to comply with tax and financial reporting requirements.
Volunteer Information: Volunteer information is retained for the duration of the volunteer's involvement with our organization and for a reasonable period thereafter to maintain a record of their contributions.
Program Participants: For individuals receiving services through our programs, we retain their personal information for the duration of their involvement in the program, and as required to meet legal and regulatory obligations.
Website Usage Data: Non-sensitive website usage data is retained for a period necessary for analytics and performance improvement, after which it is anonymized.
It's essential to be transparent in your privacy policy about your data retention practices, and you may need to consult with legal counsel to ensure compliance with relevant data protection laws and regulations.
Children's Privacy
Children's Privacy: The JML Coffee Foundation is committed to protecting the privacy and well-being of children. We do not knowingly collect personal information from individuals under the age of 13 without obtaining verifiable parental consent.
Verifiable Parental Consent: If we become aware that we have collected personal information from a child under the age of 13, we will seek verifiable parental consent before using that information for any purpose.
Parental Rights: Parents or legal guardians can review the personal information we have collected from their child, request its deletion, and refuse to allow further collection or use of the child's information. To exercise these rights, parents or legal guardians should contact us using the contact information provided in this Privacy Policy.
Legal Basis for Processing
Legal Basis for Processing: The JML Coffee Foundation may process personal information on the basis of implied consent. By using our website or our services, you consent to the collection, use, and processing of your personal information in accordance with this Privacy Policy.
Implied consent is based on the understanding that you voluntarily provide your personal information to us, and we use it for the purposes described in this Privacy Policy. You may withdraw your consent at any time by contacting us using the provided contact information.
Complaints
Complaints: If you believe that your data privacy rights have been violated or if you have any concerns about our data handling practices, we encourage you to contact us. We take privacy matters seriously and will investigate and address your concerns promptly.
To file a complaint or inquire about your data privacy rights, please visit our "Contact Us" page on our website. You can find all relevant contact information, including email addresses and contact forms, there.
By using the contact information provided, you can reach out to us with your complaints or inquiries, and our team will respond to your concerns.
Updates to the Privacy Policy
The JML Coffee Foundation may update this Privacy Policy from time to time to reflect changes in our practices and legal requirements. We reserve the right to make changes without prior notice. It is the responsibility of individuals to periodically review this Privacy Policy for any updates.
We will indicate the "Last Revised" date at the beginning of the Privacy Policy to inform individuals of the most recent revision. By continuing to use our website and our services, you consent to the terms and conditions outlined in the most recent version of this Privacy Policy.
We recommend that you regularly check this page for any changes. If you have any questions or concerns about the Privacy Policy, please contact us using the provided contact information.